Grants Administrator

Position Summary

The George Gund Foundation grants administrator is responsible for the Foundation’s grantmaking system and processes, including analysis of and communications about the Foundation’s grantmaking.

• Exempt, full-time, salaried
• Reports to chief of staff

Essential Duties and Responsibilities

• Manage the entire grants administration process including the downloading of proposals, proposal assignment, proposal processing, grant processing, and all grant correspondence, payments, reports, and files.
• Work with program directors and executive team around payout, grant budgeting, and grant payments.
• Maintain the grants management system (Blackbaud) and its contents, including contacts, coding, documents, activities, payments, and reports.
• Communicate with prospective grantees about grant application, review, and award processes including deadlines, requirements, decisions, and reports; troubleshoot any technical difficulties internally and externally.
• Refine and implement enhanced and efficient grants management policies, procedures, and resources.
• Generate reports that illustrate grantmaking trends across the Foundation’s program areas to inform internal strategy and discussion.
• Utilize learnings from grantmaking to help external communications firm to develop and produce internal and external newsletters, mailing lists, social media, collateral materials, and annual report.

Qualifications and Educational Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and consistently. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

• Associate or Bachelor degree in business or nonprofit management preferred; however, the Foundation also welcomes applications from nontraditional candidates who possess the qualifications and skills outlined below but whose life experiences have taken them down different paths; and
• Minimum of 5–10 years of professional work experience in grants management with a private or community foundation.

Required Skills and Competencies

The specific personal traits required to accomplish the essential duties of this job successfully include:

• Passionate about the values, mission, and principles of The George Gund Foundation.
• Extensive knowledge of and experience in grants management, administrative skills, and interpersonal skills. 
• Experience with Blackbaud grants management system or other similar grantmaking software and ability to learn new or updated software.
• Mastery of Microsoft Office Suite including Word, Excel, Outlook, PowerPoint and, preferably, Power BI.
• Excellent written and oral communication skills, including editing and proofing.
• Professional, energetic demeanor with ability to be flexible and adaptable to varied tasks.
• Excellent time management skills, highly organized, thorough, detail oriented, able to perform and prioritize and manage multiple tasks simultaneously.
• Highly resourceful team-player, with the ability to meet deadlines and move projects forward with an exceptional degree of independence and initiative.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Strong interpersonal skills; able to develop and manage productive relationships with staff, external partners, and grantseekers. 
• Strong emotional intelligence; ability to work within a team which emphasizes quality, collegiality, teamwork, and humility.
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• A commitment to professional development and learning.
• Able to type minimum of 50 words per minute.

Physical and Travel Requirements

• Some local travel may be required.
• Occasional early morning and evening commitments.
• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of walking and standing.
• Must be able to lift up to 20 pounds at times.

Workweek, Compensation, and Benefits

The regular operating hours at the Foundation are from 9:00 am until 5:00 pm Monday through Friday. Currently, employees may work remotely or in the office on Monday and Friday, and work in the office on Tuesday, Wednesday, and Thursday. Salary is competitive and commensurate with experience, with a salary range beginning at $80,000. The Foundation offers a comprehensive benefits package including employer paid medical, dental, and life insurance; short- and long-term disability; retirement plan with employer contributions; and public transportation subsidy. The Foundation is committed to a fair work/life balance.